On April 8, 2025, Ohio’s new pay stub law, R.C.4113.14, takes effect. The law requires that every employer, on the employer’s regular paydays, provide each of its employees with a written or electronic statement, or access to such a statement, which sets forth all of the following information:
- The employee’s name,
- The employee’s address,
- The employer’s name,
- The employee’s gross wages earned during the pay period,
- Total net wages paid for the pay period,
- A listing of the amount and purpose of each addition or deduction from wages paid for the pay period, and
- The date the employee was paid and the pay period covered.
- In addition, for hourly employees, the pay stubs must show the total number of hours worked, hourly rate, and hours in excess of forty in one workweek.
Ohio employers were already required to make and keep such records under Ohio Constitution Article II, § 34a and R.C.4111.08, and were already required to furnish such information to its employees upon request. Violation of those prior laws could lead to imposition of attorney fee liability on an employer. However, Ohio law did not previously require employers to provide a pay stub without request.
Under the new law, an employee who does not receive a pay stub can make a written request for one, after which the employer must provide the pay information within ten days. If the employer fails to do so, then the employee can file a complaint with the Ohio director of commerce. If the director finds a violation, a notice of violation can be issued, which the employer must post for ten days. However, the new law does not impose monetary penalties or attorney fee liability.
Most employers already provide pay stub information both for their own benefit and that of their employees. Hopefully, the new pay stub law will result in more employees having access to their pay information without request. Still, it is merely one of many laws governing payroll information.